MINING PARTS: PRE-SHIPMENT PHOTO REQUEST
RootReach Global | https://rootreachglobal.com
Adapt this buyer template to the actual order and inspection agreement.

Subject: Photo review request - [order reference] - [line numbers]

Hello [supplier contact],

Before we review the proposed items for dispatch, please provide the records below.

Order / quotation reference: [reference]
Approved specification or drawing revision: [reference and date]
Line number: [one line per part]
Requested reference and description: [exact wording]
Proposed reference and description: [supplier to complete]
Machine make, full model and serial number: [details or pending]
Quantity for this line: [quantity and unit]
Destination: [country / named destination]

PHOTO SET
1. Current overall views of the proposed parts, with order reference and line number visible in the set.
2. Readable labels, stamped references and other identifying marks, where present. Include an overview linking each close-up to the part.
3. The interface views requested by our technical reviewer: [list features and views].
4. Measurements or measurement records specifically agreed: [feature, method, drawing reference and acceptance criteria]. Mark anything not measured as pending.
5. The units, accessories and hardware included on this order line, with any existing serial or batch references recorded separately.
6. Packing before closure, showing the item and visible restraint / protection.
7. Closed packages with readable marks, cross-referenced to the packing list. Provide declared dimensions and gross weight separately.

SUPPLIER RESPONSE
Differences from the approved specification: [list, or confirm none identified]
Requested records not supplied: [list and explain]
Proposed changes requiring buyer review: [list]
Photo date and person responsible for the records: [details]
Files / package numbers belonging to this line: [references]

Please explain differences in writing and keep affected lines pending our response.
If an item or packing arrangement changes after this review, please send updated records.

BUYER REVIEW RECORD
Reviewer and date: [details]
Documents / photos reviewed: [references]
Unresolved questions: [list]
Line status: [pending / corrections requested / reviewed within agreed scope]
Separate dispatch authorisation reference, if issued: [reference]

This request does not authorise dispatch. Photographs alone do not confirm internal condition, material properties, performance, origin, compatibility or packing adequacy. Any tests, documents, independent inspection and acceptance requirements must be agreed separately for the actual order.

RootReach Global provides sourcing and trade coordination.
Email: mikeyang0510@gmail.com
WhatsApp: +86 199 1205 8676
Article: https://rootreachglobal.com/stories/mining-parts-pre-shipment-photo-checklist