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BUYER RESOURCES

China sourcing.
Start with a clear brief.

A request for quotation (RFQ) tells a supplier what you need and makes offers easier to compare. Use these checklists to prepare an enquiry for RootReach Global, a China-based trading and sourcing business working from Shahe and Shanghai.

Start a guided sourcing enquiry

What to include in every enquiry

Start with the product name, intended use, specification or reference image, order quantity and destination country or port. Add your target delivery date, packaging needs and any standards your buyer requires. If a detail is undecided, mark it as open rather than guessing.

Keep production time separate from shipping time. Ask the supplier to identify the exact specification, currency, sample costs, MOQ, payment schedule and shipping terms in its written offer. A target price is useful context, not an agreed quotation.

BEFORE YOU REQUEST PRICES

Three answers for a clearer sourcing enquiry

Prepared by RootReach Global · Updated

How do I compare quotations from Chinese suppliers?

Give each supplier the same specification, quantity, packing requirements and destination. Compare the quoted unit, currency, shipping terms and named place, included costs, inspection scope and payment schedule. Record every exception. A lower unit price is not a like-for-like saving when the specification or included services differ.

Link to this answer

Can I send an enquiry before I have a complete specification?

Yes. Send the product application, quantity, destination and any drawing, sample reference or photographs you have. Mark missing details as open. RootReach uses this information to coordinate clarification; a final quotation needs an agreed specification and supplier confirmation.

Link to this answer

What should I confirm about samples and test reports?

Ask which specification and production process the sample represents, what sampling costs include, and what acceptance criteria will apply to the order. For a test report, check the identified product, tested property, method, date and issuing laboratory. Agree in writing whether additional testing is needed for your intended use.

Link to this answer

A quotation comparison checklist

Use one row per supplier offer and record the following fields. Leave an unanswered field marked “not confirmed” until the supplier responds.

Fields to check before comparing supplier offers
CompareWhat to confirm in writing
Product identitySame drawing or standard and revision; list substitutions separately.
Quantity and unitQuantity per item, quoted unit, currency and minimum order quantity.
Packing and included costsPacking, samples, tooling, testing and any other charges shown separately.
Delivery scopeShipping terms and named place, destination and which freight costs are included.
TimingProduction lead time, when it starts, and shipping time shown separately.
Acceptance and paymentInspection criteria, required documents, payment schedule and offer validity.

For the full product brief, use the relevant guide: Fastener specifications and buyer FAQ · Functional fabric specifications and buyer FAQ · Mining equipment parts catalogue and matching guides.

Buying fabric? See how differences in width, weight and price unit affect a fabric quote comparison.

This checklist describes how to prepare and compare enquiries. Product requirements come from the buyer's specification and must be confirmed in the supplier's written offer.

Handan, Hebei

Fasteners sourcing checklist

  • Drawing or standard reference; fastener type and dimensions.
  • Material, strength grade, thread size and pitch, and surface finish.
  • Quantity per size, packing preference and required inspection documents.

Shengze, Jiangsu

Fabrics sourcing checklist

  • Fibre composition, construction, usable width and fabric weight.
  • Colour reference, finish and intended application; a swatch if available.
  • Quantity per colour, roll requirements and the performance tests your buyer needs.

Foshan, Guangdong

Furniture sourcing checklist

  • Drawings or reference images, dimensions and intended residential or commercial use.
  • Frame material, upholstery, finish and assembly requirements.
  • Quantity per design, packing limitations and delivery destination.

Dongguan, Guangdong

Electronics sourcing checklist

  • Function, model reference, interface and electrical specifications.
  • Destination market, plug type, voltage and requested compliance documentation.
  • Quantity, branding, packaging and any battery or accessory requirements.

Zhongshan, Guangdong

Lighting sourcing checklist

  • Indoor or outdoor application, installation method and fixture dimensions.
  • Voltage, wattage, colour temperature, dimming and protection requirements.
  • Quantity per model, destination market and requested test reports.

Yongkang, Zhejiang

Hardware tools sourcing checklist

  • Tool type, intended task, dimensions and material requirements.
  • For powered tools: power source, voltage, plug and battery configuration.
  • Quantity, individual or set packaging, branding and inspection criteria.

Taizhou, Zhejiang

Motorcycle parts sourcing checklist

  • Motorcycle make, model, model year and part reference where available.
  • Dimensions, materials and clear photographs or drawings to check fitment.
  • Quantity per part, packaging and any safety-critical acceptance requirements.

Weifang, Shandong

Agricultural machinery sourcing checklist

  • Intended farm task, crop or working conditions and required capacity.
  • Power source, tractor compatibility where relevant, and transport dimensions.
  • Quantity, destination and requirements for manuals, spares and service arrangements.

Shanghai · Partner supplier YUZUO

Mining equipment parts sourcing checklist

RootReach coordinates mining-parts enquiries with partner supplier YUZUO. We are the trading and sourcing contact, not the equipment manufacturer or an authorized dealer of the brands below.

Equipment applications: Mining excavators, Mining trucks, Mining wheel loaders, Electric rope shovels.

The supplier lists parts for selected Hitachi, Komatsu, Caterpillar, Liebherr and P&H models. A brand or model mention is not a blanket compatibility guarantee.

Hydraulic parts

Hydraulic and gear pumps, fan pumps and motors, swing and travel assemblies, control valves, hydraulic cylinders and center joints.

Undercarriage parts

Track rollers, carrier rollers, idlers, sprockets, track shoes, track chains and related assemblies.

Buckets & wear parts

Bucket and ground-engaging-tool enquiries, including teeth, adapters, lip shrouds and wear components; exact assemblies require confirmation.

Electrical parts

Controllers, sensors, switches, relays, wiring harnesses, monitors, lamps and related electrical components.

Structural & mechanical parts

Boom and arm components, frames, pins, bushings, bearings, gears, shafts, pulleys and selected fabricated components.

Send your parts list to RootReach for a line-by-line check. Public catalogue entries do not guarantee stock, genuine origin, certification, warranty or interchangeability.

  • Equipment type, brand, full model, serial number and part number; attach a nameplate or old-part photo where possible.
  • Quantity per line, required dimensions and preferred supply option: genuine original or aftermarket replacement, subject to supplier evidence.
  • Destination, required delivery date, packing and inspection scope; confirm fitment, origin, warranty and commercial terms in writing.

Product scope reference: YUZUO public catalogue. Reviewed 14 September 2026; supplier confirmation is required before quotation or order.

Before you approve an order

Confirm the sample or agreed specification, inspection scope and acceptance criteria in writing. Verify that documents refer to the exact product and destination requirements. Agree who is responsible for freight, insurance, import duties and taxes.

These are enquiry checklists, not a stock catalogue or a claim that every listed specification is available. Product availability, samples, certifications, lead times and commercial terms must be confirmed for each supplier and order.

Read our MOQ, samples, payment and shipping FAQs →

Ready to discuss your product?

Contact Yang Aoxin (杨奥鑫). The email link opens a brief you can fill in. Attach your drawings, photos or parts list before sending, and mark any unknown details as open.

Email a guided brief · mikeyang0510@gmail.comStart a guided WhatsApp enquiry

WeChat: +86 199 1205 8676 · China Standard Time (UTC+8)

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